For those who’re a CFO, procurement lead, or operations director nonetheless counting on spreadsheets or siloed programs to handle buy orders, you are probably nonetheless battling vendor dissatisfaction, finances overruns, and delayed approvals.
You may be scouring for a buying device to consolidate your vendor orders and provider invoices, however you won’t know the place to begin.
That will help you overcome this situation, streamline buy approvals, and enhance monetary planning, I consulted inner procurement groups to perceive and consider the finest buying software program that may automate buy orders, management spending, and enhance monetary visibility.
As you seek for the most effective buying software program, ask your self questions. Would you favor ERP compatibility extra or accounting and monetary integration? Do you want to automate provider sourcing or consolidate spend operations?
Aligning stipulations like these will assist your shortlisting process for the most effective buying software program that may double your small business’s returns.
7 finest buying software program in 2025: My prime picks
- SAP Ariba: Finest for end-to-end procurement and spend administration
For streamlining sourcing, buying, invoicing, and total spend management, making it splendid for big enterprises. - Procurify: Finest for real-time visibility and automatic buy workflows
For simple requisitioning, spend visibility, and content-rich buying experiences. - SAP S/4HANA Cloud: Finest for AP/AR automation and PO administration
For core ERP features with AP/AR automation and buy order workflows, supporting finance groups. - Emburse Expense Skilled: Finest for receipt administration and expense coverage compliance.
For sensible receipt seize, automated reminders, and assist for a receipt-first tradition. - Airbase: Finest for sensible funds and financial institution/card integration
For automating spend with options like digital funds and clever expense categorization - Teampay: Finest for streamlined buying and real-time spend approvals
For streamlining automated workflows for requisitions, approvals, and receipt seize
In response to G2 Summer time 2025 grid stories, these buying software program packages are top-rated of their class. To study their pricing, both request a customized quote or contact gross sales.
I consulted market analysis specialists, procurement distributors, and stakeholders to analysis the six finest buying software program and cross-referenced it with market information and peer validation.
I additionally factored in G2 opinions, professionals and cons, pricing, and buyer satisfaction to current an unbiased assessment of those instruments to share an unbiased take. Let’s get into it!
7 finest buying software program that I strongly advocate
Buying software program is a digital device that helps companies handle and automate the processes of shopping for items or companies. It streamlines all the things from creating buy requests to routing approvals to issuing POs and monitoring spends.
Buying instruments supply real-time updates on vendor quotes and standing, monitor finances allocation, work together with suppliers relating to provide ranges, and get sooner monetary approvals to enhance your procurement technique and earn sooner vendor contracts.
The best buying software program ought to, for my part, accommodate all these parameters and supply extra purchaser authenticity and reliability. To put money into a really perfect device, it’s worthwhile to be cautious of the fitting analysis framework. From technical documentation to integration compatibility to low latency to information encryption and privateness, decision-makers ought to know their manner round vendor evaluation.
After I began the whole course of, I researched the software program taxonomy of buying software program and carried out market analysis to flesh out the most effective choices for you.
How did I discover and consider the most effective buying software program?
I spent weeks making an attempt, testing, and researching completely different buying software program that provides best-in-class buying and spend administration options to eradicate information discrepancies and centralize procurement workflows for sooner approvals. I particularly regarded for options like PO automation, compliance, monetary visibility, finances controls, audit readiness, and collaboration.
Throughout my analysis, I additionally used AI to slim down core G2 tendencies and insights and summarize the info in a understandable method to ease your decision-making. By enlisting the customer’s key feelings and suggestions, I used to be in a position to current a radical evaluation of every software program supplier.
In circumstances the place I couldn’t enroll and entry the device myself, I consulted verified market analysis analysts with a number of years of hands-on expertise to judge and analyse instruments and shortlist them. With their exhaustive enter, together with real-time assessment insights, I mixed the top-rated options to automate your conventional buying workflows.
The screenshots used on this listicle are a mixture of these taken from the product profiles of those software program distributors and third-party web site sources, bringing a degree of transparency and customization for an all-rounded and validated analysis methodology.
What makes buying software program price it: My opinion
In response to me, the key sauce of a buying device is buy order (PO) automation and vendor approvals. Instruments on this listing supply centralized options to optimize your approval for POs and monitor finances in your accounting and finance groups, which nixes the potential for information silos and information loss.
Under are the components that it is best to contemplate earlier than you determine to judge and take a software program trial your self to make sure enterprise readiness and gear accuracy.
- Customizable approval workflows: A one-size-fits-all method doesn’t work for buying. I’ve discovered that the most effective in-class buying instruments allow you to construct versatile approval flows based mostly on departments, budgets, thresholds, and distributors. Whether or not you’re routing a $500 workplace provide request or a $50K capital expense, the software program ought to dynamically assign approvers with out creating bottlenecks. This sort of configurability is what scales throughout small finance groups and complicated enterprise hierarchies alike.
- Actual-time finances monitoring and spend visibility: If I can’t see how a purchase order request impacts our finances in real-time, I’m flying blind. An ideal buying device ought to give instantaneous visibility into how each PO or requisition aligns with present budgets and flag potential overspends earlier than approvals undergo. I additionally regarded for instruments that present dashboards that allow finance and division heads monitor precise vs forecast with no need a separate reporting device.
- Native integrations with ERP and accounting programs: Integration is a mission-critical characteristic. I’ve seen many instruments fail at this stage and never make it to this listing. The buying system ought to combine natively (not simply by means of Zapier or CSVs) together with your ERP, accounting, or stock platforms, whether or not that’s Netsuite, QuickBooks, SAP, or Xero. That manner, POs, invoices, and fee information move in each instructions mechanically, with out double entry or reconciliation complications.
- Audit trails and role-based entry controls: As you scale your workflows, information auditing isn’t optionally available. I shortlisted instruments that stored immutable information of who submitted what, when it was authorized, and who made any modifications. Mix that with granular consumer permissions (so patrons can’t approve their very own POs, for instance), and it turns into a lot simpler to remain SOX compliant or cross inner audits, particularly in regulated industries.
- Guided buying expertise (UX constructed for finish customers): This one is underestimated however game-changing. An excellent buying device doesn’t simply serve finance; it helps on a regular basis workers request purchases with out friction. I search for platforms that information customers by means of compliant buying, auto-suggest most well-liked distributors, and simplify PO creation with templates or catalogs. If it feels intuitive and saves folks time, adoption skyrockets, which suggests fewer rogue purchases.
Following up on these parameters can pave the best way for a high-value and structured decision-making course of for buying software program. Throughout my analysis, I attempted to stay to related {hardware} and software program necessities that may assist the group streamline their buy order effectivity and retailer and replenish provides successfully.
Out of the 40+ buying instruments I initially selected, the highest 6 listed beneath made the reduce and ticked all of the checkboxes for above talked about options. The listing beneath comprises real opinions from the buying software program class web page. To be included on this class, a software program should:
- Present options to create digital quotes and orders for buying
- Enable for buy order approval utilizing pre-defined standards, akin to order quantity
- File buy invoices and match with quotes and buy orders
- Present affirmation for the receipt of products and observe discrepancies
- Ship portals for suppliers to entry orders and submit invoices
- Handle provider and vendor data, in addition to their efficiency
*This information was pulled from G2 in 2025. Some opinions might have been edited for readability.
1. SAP Ariba: Finest for end-to-end procurement and spend administration
SAP Ariba helps automate buy lifecycles, streamline PO approvals, and monitor spend for procurement functions, all in a streamlined tech stack.
With SAP Ariba, you’ll be able to retailer, retrieve, entry, and modify your vendor databases. It’s also possible to hold a real-time observe of outsourced invoices, accounts receivable, and items and companies to maintain all of your groups knowledgeable.
As a G2 chief within the buying class, SAP Ariba has acquired a buyer satisfaction rating of 85 within the total enterprise section. Round 89% G2 customers have rated it 4 or 5 stars, and 84% of them are more likely to advocate it to others for buying and procurement processes.
What I genuinely respect is how end-to-end the entire platform is. Many reviewers highlighted that they’ll provoke sourcing occasions, run request for proposals (RFPs), handle contracts, and automate buy orders with no need to leap throughout a number of programs. The native integration with SAP S/4HANA actually ties issues collectively properly; all the things syncs easily throughout ERP and procurement workflows.
The consumer interface is functionally wealthy, particularly the sourcing dashboard, catalog administration, and provider onboarding instruments. G2 customers deploy it to handle vendor relationships, arrange approvals, and guarantee compliance in just some clicks. When Ariba is about up properly (which is usually a journey), it is like having a digital procurement assistant that handles spend visibility, analytics, and audit trails mechanically.
One characteristic that many G2 reviewers highlighted is the contract lifecycle administration module. From drafting to approvals and renewals, Ariba automates many guide steps within the CLM lifecycle. The workflow customization choices are additionally fairly helpful, significantly for bigger organizations with advanced contract approval hierarchies. Plus, the analytics instruments (whereas a bit dated in interface) give clear perception into procurement spend and provider efficiency.
That mentioned, Ariba does have areas that could possibly be smoother. Whereas many G2 reviewers discover the platform able to dealing with enterprise-grade workflows, others point out that it may well really feel clunky and unintuitive at first. Nonetheless, as soon as customers get previous the preliminary studying curve, G2 buyer suggestions persistently notes that the system turns into simpler to navigate and extremely useful throughout sourcing and procurement.
Spend visibility attracts a combined response. G2 consumer insights spotlight the worth of getting centralized dashboards and automatic reporting, however there are mentions of outdated visualizations and restricted drill-down report capabilities. Even so, reviewers typically credit score Ariba for serving to groups keep compliant and preserve a transparent view of buying exercise.
Some reviewers be aware that preliminary setup may be advanced, particularly for smaller groups, however as soon as it’s configured, it helps a variety of workflows with ease. However as soon as acquainted, reviewers say Ariba helps a broad vary of procurement and approval flows with ease.
General, G2 reviewers acknowledge SAP Ariba as a strong procurement answer with a number of usability quirks, however one which delivers actual effectivity and visibility positive aspects when correctly adopted.
What I like about SAP Ariba:
- SAP Ariba’s skill to centralize and streamline the whole procurement course of makes it extremely environment friendly, as mirrored in G2 opinions.
- I really like Ariba’s built-in provide chain collaboration, which integrates suppliers instantly into the corporate’s planning and execution system.
What G2 customers like about SAP Ariba:
“SAP Ariba presents a complete suite of instruments that streamline the whole procurement course of, from sourcing to fee, and facilitate robust collaboration with suppliers.”
– SAP Ariba Evaluation, Devyanish Ok.
What I dislike about SAP Ariba:
- What I discover could possibly be improved is Ariba’s reporting and dashboards, which nonetheless rely upon different analytics instruments, some extent G2 customers additionally point out, although they be aware upcoming cloud analytics and superior dashboard enhancements.
- I’ve discovered the setup and configuration to be advanced, significantly for small companies, which aligns with suggestions shared by many G2 reviewers.
What G2 customers dislike about SAP Ariba:
“It is extremely advanced; it would take the consumer some time to grasp the device. Even with the Excessive Implementation Value, smaller corporations or new startups use different options.”
– SAP Ariba Evaluation, Aditya B.
2. Procurify: finest for real-time visibility and automatic buy workflows
Procurify is an AI-powered expense administration and buying device designed to regulate financial savings and handle accounts payable and accounts receivable for mid-market corporations.
With Procurify, you’ll be able to management your bills, drive sooner approvals, and streamline your buy order workflows to supply items effectively and keep inside finances.
Procurify is a class chief on G2, because it acquired a median buyer satisfaction rating of 90 based mostly on 246 verified opinions. Additional, 92% of G2 customers are more likely to advocate it for procure-to-pay, spend automation, AP automation, and strategic sourcing.
What instantly stood out to me was how extremely straightforward it’s to make use of, whether or not you are a finance professional or a whole newbie. The UI is clear, easy, and will get you the place it’s worthwhile to go with out searching by means of a maze of dropdowns. You don’t want a lot onboarding; it felt intuitive proper from the beginning.
Procurify’s cellular app is equally well-designed. Buttons are responsive, navigation is fluid, and the push notifications are literally useful quite than annoying. It mirrors the desktop expertise, so that you don’t really feel such as you’re sacrificing performance if you’re away out of your desk.
Probably the greatest options for me is the easy approval move. Some reviewers talked about they used to chase signatures in folders; now, requests move by means of the system like clockwork. I particularly respect the pre-approval course of; it retains everybody aligned on budgets earlier than you decide to spending. And talking of budgets, the real-time visibility into spending is a game-changer. It helps higher decision-making and prevents surprises at month-end.
From a technical standpoint, Procurify is a cloud-based system, which suggests it is accessible from anyplace and doesn’t require heavyweight infrastructure. It scales properly, too. You may deploy it throughout a number of departments inside days. I additionally love how the platform helps with audit trails. Each step of a request or PO is logged, making compliance reporting tremendous straightforward.
Buyer assist is genuinely top-tier. Some customers had responses even on weekends and holidays. Others obtained quarterly check-ins from an actual particular person on the shopper success group who really desires to listen to about our expertise, not only a canned survey.
That mentioned, a number of issues may use some polish. One space is advanced workflow dealing with. Whereas Procurify nails the fundamentals, it’s not constructed for extra specialised eventualities like milestone-triggered funds or managing multi-phase R&D tasks. Nonetheless, most G2 reviewers discover it greater than ample for typical operational wants.
Search performance is one other small space of friction. Discovering acquired gadgets utilizing key phrases could possibly be extra intuitive. Nonetheless, G2 buyer suggestions persistently praises how straightforward it’s to navigate the remainder of the platform, particularly for first-time customers.
The cellular app is strong total, however sometimes, I’ve needed to swap between the app and browser variations to finish a process. That mentioned, the comfort of monitoring approvals or submitting requests from anyplace continues to be a giant win, particularly for groups on the transfer, one thing G2 consumer insights typically level out.
General, the sentiment throughout G2 opinions is obvious: Procurify delivers a robust, user-friendly answer that simplifies procurement, particularly for mid-sized groups that need construction with out the enterprise-level bloat.
What I like about Procurify:
- I cherished how Procurify maintains a robust steadiness for G2 customers between enterprise controls and customizable choices, so it may well seamlessly match your small business’s wants.
- I additionally famous that some G2 reviewers use it to trace and management firm spending with clear workflows, real-time budgets, and approvals.
What G2 customers like about Procurify:
“I like that it’s easy so as to add data for reimbursement in addition to replace orders. Additionally it is straightforward so as to add receipts and different pictures.”
– Procurify Evaluation, Michelle Ok.
What I dislike about Procurify:
- The search performance could possibly be improved, as I noticed throughout my analysis that order numbers within the “obtain class” may be exhausting to search out, one thing G2 customers have additionally talked about.
- The cellular expertise isn’t as easy as the net app; I seen this whereas reviewing the platform, and G2 suggestions equally factors to much less user-friendliness on the go.
What G2 customers dislike about Procurify:
“There are restricted report features to grasp the budgeted versus bought gadgets. Improved integration with punchout for taxes and delivery/dealing with can be useful.”
– Procurify Evaluation, Chanthip P.
Supply, quote, and replenish your provides in a structured manner with the finest order administration software program to carry manufacturing comfort to your provide chain processes.
3. SAP S/4HANA Cloud: Finest for scalable AP/AR automation and PO administration
SAP S/4HANA Cloud is a cloud-based ERP device that provides productiveness functionalities, PO automation, accounting and monetary integration, and audit monitoring in your group members and exterior distributors to streamline procurement cycles.
With SAP S/4HANA, you’ll be able to design productive workflows, align budgeting and monitoring, and enhance the flexibleness and agility of your spend-related duties and tasks.
On G2, SAP S/4HANA achieved a good buyer satisfaction rating of 56 however a market presence rating of 99, highlighting its sincerity in catering to ever-evolving buying wants. 90% of customers are more likely to advocate this device for workflow and PO automation.
What stands out probably the most is how all the things, from real-time analytics to procurement and finance, feels tightly related and responsive. The embedded analytics are particularly highly effective. G2 reviewers used it to generate dashboards, visualize KPIs, and slice information throughout enterprise models in a manner that’s a lot extra fluid than conventional instruments.
G2 reviewers persistently spotlight SAP S/4HANA Cloud’s dependable distant entry and versatile interface, noting that whereas it isn’t probably the most minimal, it presents priceless customization for energy customers. Many customers additionally reward its workflow automation by means of SAP Fiori apps, which streamlines duties like invoicing and stock updates, making day-to-day operations extra environment friendly.
One of many options most customers relied on closely is integration with different programs. SAP’s native API layer helps strong connectivity with CRM, HR, and provide chain programs, which makes the digital panorama much less fragmented. For those who’re operating advanced operations with a number of groups, and SAP S/4HANA Cloud scales together with your workflow, it adapts properly to your evolving enterprise wants.
That mentioned, getting began with SAP S/4HANA Cloud isn’t at all times plug-and-play. Whereas G2 reviewers persistently reward the platform’s enterprise-grade capabilities and tight course of integration, many additionally be aware that implementation may be time-consuming and complicated. However as soon as it is configured, the soundness and efficiency are sometimes described as reliable and definitely worth the upfront effort.
Value may be one other consideration. A number of G2 buyer reviewers spotlight the pricing as steep, particularly for smaller groups. That mentioned, the wealthy ERP performance, throughout finance, procurement, and analytics, makes the funding worthwhile for these looking for long-term worth and scalability.
The training curve is actual, significantly for groups new to SAP. Nonetheless, as G2 consumer insights level out, as soon as customers get previous the onboarding part, the system turns into intuitive and environment friendly, particularly with the assistance of built-in studying modules and a supportive consumer neighborhood.
General, G2 sentiment round SAP S/4HANA Cloud stays largely optimistic. Customers admire its real-time analytics, deep integrations, and operational effectivity, making it a go-to selection for companies able to scale with a strong, cloud-based ERP basis.
What I like about SAP S/4HANA Cloud:
- From my evaluation and G2 suggestions, SAP S/4HANA Cloud’s adaptability and real-time information integration stand out, with many customers noting its seamless course of connectivity.
- I really like how SAP makes it very easy to handle information associated to batches manufactured in every monetary 12 months. The information combines 21 CFR and is offered in Excel, PDF, and HTML, which is useful in making ready the APR.
What G2 customers like about SAP S/4HANA Cloud:
“What I like most about SAP S/4HANA Cloud is its flexibility and real-time integration functionality. It supplies extra environment friendly administration of enterprise processes, with an intuitive and easy-to-use interface. The potential of customization and the discount of operational prices are nice benefits, making it a really perfect answer for corporations looking for scalability and innovation.”
– SAP S/4HANA Cloud Evaluation, Josemar P.
What I dislike about SAP S/4HANA Cloud Evaluation:
- Value stays a consideration, as I noticed throughout my evaluation that cloud internet hosting and upkeep may be pricier than on-site servers—one thing additionally mirrored in G2 opinions.
- The setup may be advanced, and I seen it could require further time and coaching for customers to get comfy, which aligns with suggestions shared by G2 reviewers.
What G2 customers dislike about SAP S/4HANA Cloud Evaluation:
“It’s not concerning the cloud, however connecting with SAP assist may be very difficult. There are a number of departments inside SPA assist, and that makes it powerful to achieve out to the fitting group.”
– SAP S/4HANA Cloud Evaluation, Deepak Ok.
Introduce end-to-end automation in your provide sourcing agendas with procure-to-pay software program and maximize PO monitoring effectivity.
4. Emburse Expense Skilled: Finest for receipt administration and expense coverage compliance
Emburse Expense Skilled consolidates among the best-in-industry spend administration use circumstances, permitting you to ship bills and get sooner approvals.
With Emburse Expense Skilled, you’ll be able to automate your expense receipts, get real-time bill updates, parse invoices into editable codecs, and preserve visibility into your AP and AR operations. It additionally supplies you with end-to-end technical documentation assist and consumer safety to guarantee the privateness of your important paperwork.
Emburse Expense Skilled is a class chief, recieving a median of 90 as buyer satisfaction rating. Additional, 90% of G2 customers are more likely to advocate it throughout small, mid and enterprise segments, primarily for fee, tax and submittal duties.
What received me over straight away was how intuitive all the things felt. I didn’t want a guide or a coaching session to get began: submitting bills, importing receipts, and approving stories felt pure from day one. The interface is refreshingly clear and easy, which issues greater than folks understand if you’re on a good schedule or managing bills for a whole group.
One sample I seen about Emburse Expense Skilled is how a lot time it saves. Many G2 reviewers echo that sentiment; it takes the ache out of organizing receipts, submitting stories, and ready for approvals. The automated workflows and streamlined approval chains assist you to get bills off your plate sooner than anticipated, particularly if you’re juggling a packed journey schedule or reviewing a number of stories.
One other characteristic that stands out is the flexibility in receipt adds. G2 buyer reviewers steadily spotlight how handy it’s to snap pictures, e mail them in, or add out of your photograph library. You’re not boxed into one technique, and that flexibility actually is useful if you’re switching between cellular and desktop.
The cellular app is a complete lifesaver. Whether or not I’m commuting or grabbing lunch, I can snap a photograph of a receipt and submit it immediately. No extra crumpled slips piling up in my pockets. The automated OCR picks up the quantity, vendor, and date with shocking accuracy. And the truth that I can retailer and retrieve previous receipts or stories on the go makes it really feel like my expense historical past is at all times just some faucets away.
Report era and inquiry instruments are one other massive plus. I can pull customized stories for audits, month-end reconciliation, or only a sanity verify on division spending. It saves me hours I’d in any other case spend wrestling with spreadsheets. Every little thing flows properly, receipt add, submission, supervisor approval, it’s all streamlined. I’ve genuinely saved a ton of time since switching to this platform.
That mentioned, integration with ERP programs like QuickBooks is usually a problem. Some G2 buyer reviewers point out needing to manually enter the modifications, however as soon as configured, the system performs reliably.
Importing receipts is easy, particularly on cellular, steadily praised by G2 reviewers. Modifying these receipts alongside different fields, although, may be clunky. Even so, the general seize and submission course of is quick and reliable.
Reporting options are highly effective however not at all times intuitive at first. G2 reviewers have shared related experiences, although most agree the educational curve is price it for the insights it unlocks.
General, G2 consumer insights replicate robust satisfaction with Emburse Expense Skilled, particularly for groups on the lookout for a dependable, mobile-friendly platform that simplifies expense administration with out the same old back-office complications.
What I like about Emburse Expense Skilled:
- I discover the interface intuitive, and G2 customers agree it makes submitting all kinds of expense claims, mileage or in any other case, fast and simple.
- G2 suggestions typically praises the easy receipt seize; simply snap a photograph within the cellular app and the system pulls the info mechanically, one thing I’ve seen work seamlessly too.
What G2 customers like about Emburse Expense Skilled:
“Help supplied by the seller at implementation was wonderful. Customers have been ready to make use of the applying instantly and are additional supported by quick and sensible coaching tutorials.”
– Emburse Expense Skilled Evaluation, Alex S.
What I dislike about Emburse Expense Skilled:
- Each my analysis and G2 consumer opinions identified that the autofill algorithm isn’t good, typically requiring a guide verify to make sure it matches imported bills.
- I seen customers additionally point out that uploaded receipts sometimes fail to hyperlink, that means they generally must be uploaded twice.
What G2 customers dislike about Emburse Expense Skilled:
“The autofill of primary fields from a photograph of a receipt is hit and miss. I used to be anticipating that choice to work higher.”
– Emburse Expense Skilled Evaluation, Kevin M.
5. Airbase: Finest for sensible funds and financial institution/card integration
Airbase , is a well-liked spend administration platform that retains observe of your sourced provides, money transactions, and basic ledgers to take care of monetary visibility and bookkeep vendor funds.
Airbase integrates with standard ERPs like NetSuite, Sage Intacct, and so forth to supply assist all through the whole procurement course of, from PO automation to fee to monetary recording.
Primarily based on verified G2 opinions, Airbase achieved a buyer satisfaction score of 79 and a market presence score of 69, which is a testomony to its rising presence within the buyer neighborhood. Over 92% of G2 customers are additionally more likely to advocate this answer to others, which makes it be part of the listing of class leaders.
What stood out to me first was how intuitive the interface is. Every little thing from submitting receipts to creating expense stories feels easy. The platform is clearly constructed with customers in thoughts. I particularly respect how straightforward it’s to navigate between modules, add receipts through e mail, and have Airbase auto-fill the fields. It is small automation touches like these that make a giant distinction day after day.
Airbase really shines within the spend administration suite. It doesn’t simply observe bills; it helps you proactively handle them. You should utilize each digital and bodily playing cards, and the extent of management you have got over spending classes and card limits makes compliance a lot smoother.
Actual-time reporting offers visibility into each transaction, and approvals are customizable, so routing them based mostly on tags or departments is seamless
Certainly one of my favourite options is the best way Airbase integrates with accounting instruments. Some reviewers have used it alongside NetSuite, and the syncing has been dependable. Because of automated categorization and syncing of expense information, it saved them hours. For somebody who juggles a number of receipts and distributors throughout departments, having customizable workflows and computerized funds allocation has been a lifesaver.
On the subscription facet, I’ve explored completely different tiers, and it is clear that Airbase grows with you. Core options like accounts payable, expense administration, and company playing cards can be found early on, however as soon as you progress into the premium tiers, you get entry to extra superior capabilities like multi-entity assist, consolidated reporting, and role-based permissions.
The cellular app lets me approve requests, add receipts, and examine transactions once I’m on the go.
That mentioned, Airbase isn’t with out its quirks. Whereas the platform walks you thru onboarding with useful prompts, the preliminary setup can nonetheless really feel like so much. It takes a little bit of time to grasp how completely different transaction sorts sync together with your accounting system. Nonetheless, G2 consumer suggestions suggests that after you get previous that early studying curve, Airbase turns into impressively seamless to make use of day-to-day.
Recurring funds aren’t supported natively, which suggests I’ve needed to manually re-trigger vendor transactions at instances. However that’s a minor tradeoff contemplating how straightforward it’s to schedule and management spend by means of different automated workflows, a sentiment shared throughout a number of G2 reviewer insights.
One other downside that G2 reviewers point out is the automated categorization of bills. Customers must manually modify the classes, which isn’t a giant deal, however it could have been higher if AI had been a bit extra correct there.
General, G2 sentiment round Airbase is overwhelmingly optimistic, particularly relating to usability, automation, and the transparency it brings to company-wide spend. Most reviewers agree: the platform delivers severe worth for contemporary finance groups.
What I like about Airbase:
- I additionally evaluated G2 opinions, which mentioned how straightforward Airbase makes receipt dealing with. Simply snap an image, and it is AI updates, saves, and extracts the main points mechanically.
- Customers on G2 additionally reward the clear, intuitive dashboard, which makes it straightforward for them to submit receipts, categorize invoices, and tag the fitting division for approval.
What G2 customers like about Airbase:
“Bill reconciliation is made amazingly straightforward and fast. Earlier than, my group was utilizing outdated instruments and processes to reconcile invoices. Airbase has reworked this course of and made it simpler to request digital playing cards and POs for sure paid advertising and marketing channels and distributors.”
– Airbase Evaluation, Naor V.
What I dislike about Airbase
- Airbase’s computerized expense categorization can generally be inaccurate; I noticed this throughout my assessment, and it aligns with G2 suggestions concerning the want for infrequent guide changes.
- There is usually a studying curve, significantly for non-finance customers who don’t use the platform each day, which I seen as properly and is echoed in G2 opinions.
What G2 customers dislike about Airbase:
“Airbase is an incredible product, however one factor I dislike is that it doesn’t at all times populate the given data from the receipt, even when all the data is there. I even have problem understanding the brand new ‘expense report’ characteristic.”
– Airbase Evaluation, Adrianna Ok.
6. Teampay: Finest for streamlined buying and real-time spend approvals
Teampay is an all-in-one PO automation device that lets you observe your funds, monitor PO approvals, and hold observe of stock and items manufacturing.
With Teampay, you’ll be able to combine your accounting and bookkeeping workflows, log your bills, handle your finances, and provoke cost-effective methods to optimize your procurement technique.
Teampay is a class chief on G2, with a stellar buyer satisfaction rating of 95, based mostly on a median of 263+ verified opinions. Additional, over 89% of customers throughout segments are more likely to advocate it for fee processing, accounting, and spend administration on G2.
Teampay is constructed with fashionable groups in thoughts, and that exhibits in how seamlessly it integrates with instruments we already use, like Slack, Amazon Enterprise, and even NetSuite. I can request, approve, and observe bills in actual time, with no need to depart my chat window.
Teampay’s digital playing cards are extremely handy, particularly for one-time or recurring purchases, which many G2 reviewers discover useful. That mentioned, when these playing cards expire with out discover, it may well disrupt funds, although versatile controls like month-to-month restrict updates nonetheless supply workarounds.
The pre-approval mechanism stands out, too. Each buy goes by means of a streamlined routing course of that aligns with our inner insurance policies, so nothing slips by means of the cracks. It’s comforting figuring out that all the things’s compliant earlier than a single greenback is spent.
One standout characteristic is Teampay’s real-time audit path, which supplies finance groups full visibility into who spent what, when. G2 reviewers typically spotlight how this simplifies reconciliation and improves accountability throughout departments.
One other space the place Teampay actually shines is the responsive buyer assist. G2 consumer insights steadily spotlight how briskly and useful Teampay’s assist group is; stay chat responses typically come inside minutes throughout enterprise hours.
Teampay even continues to roll out new options like inline receipt previews and extra strong export filters, which exhibits me they’re listening to customers and evolving shortly.
Nonetheless, not all the things is gold. Your entire approval workflow ensures spend management and transparency, a significant win highlighted throughout G2 consumer insights. Nonetheless, delays can happen when visibility into the place a request is caught is proscribed. Nonetheless, as soon as routing is aligned, most G2 reviewers say the system runs easily.
One-time playing cards generally fail on cut up prices, like with Amazon orders. When a vendor splits a purchase order into a number of shipments or prices individually for delivery, it can lead to extra transactions that the cardboard doesn’t assist. Though G2 buyer suggestions exhibits that utilizing ghost or multi-use playing cards solves most of those edge circumstances.
Reimbursements aren’t the platform’s focus, which a number of G2 reviewers level out. However the card-first method means fewer out-of-pocket bills to start with, a profit many groups favor. And although occasional syncing points come up, particularly at month-end, G2 sentiment suggests assist is quick and dependable when it counts.
General, G2 reviewers persistently reward Teampay for making enterprise buying extra environment friendly, intuitive, and policy-aligned. Regardless of a number of rising pains, it delivers clear worth to finance groups and finish customers alike.
What I like about Teampay:
- What I like is how Teampay’s Slack integration makes submitting receipts fast and seamless, a characteristic many G2 customers say suits completely into their each day workflow.
- What stands out for me is the flexibility to extend the month-to-month restrict on an authorized digital card with out creating a brand new one, one thing G2 reviewers additionally discover extremely handy
What G2 customers like about Teampay:
“I really like how shortly I can get bank cards for my occasion. I really like how straightforward it’s to add my receipts and reconcile the cardboard. I really like the mixing with MSFT Groups and the alerts I get once I use my card. I’m a extremely completely satisfied buyer.”
– Teampay Evaluation, David D.
What I dislike about Teampay:
- I noticed that if approval is delayed, Teampay doesn’t present which step of the method you’re in, a priority echoed by many G2 customers who need higher visibility.
- Whereas one-time playing cards are helpful, if a vendor splits the order into a number of prices, like separate delivery charges, it may well exceed the unique authorization, one thing G2 reviewers have additionally flagged.
What G2 customers dislike about Teampay:
“It is simple to disregard the reminders to approve playing cards. I want there have been an “auto decline” performance, or there have been progressively an increasing number of reminders to approve. i.e., 1 e mail a day, then 2 emails, then 6. After 2 weeks of unapproved playing cards, it declines the request and notifies the supervisor of the one that didn’t approve in time. The requirement to fund the account upfront is a detractor when in comparison with rivals like Brex and Ramp. Additionally, the coverage controls usually are not as strong as these of Navan. Nonetheless, it’s wonderful for changing company playing cards and for something not involving a PO.”
– Teampay Evaluation, Christopher Ok.
Finest buying software program: steadily requested questions (FAQs)
Have extra questions? Discover your solutions beneath!
Q. What are the top-rated buying apps for medium-sized corporations?
For medium-sized corporations, Procurify, Teampay, and Airbase stand out with automated approvals, real-time spend visibility, and seamless fee integrations. They assist rising groups hold buying environment friendly with out including complexity
Q. Which buying software program is finest for streamlining orders?
Teampay and Procurify excel at streamlining orders with automated requisition workflows, instantaneous approvals, and built-in spend monitoring. SAP Ariba additionally helps order effectivity for companies needing enterprise-level management.
Q. Which service presents the most effective procurement software program?
SAP Ariba is a number one selection for full-scale procurement and spend administration, particularly for organizations needing sourcing, buying, and invoicing in a single place. Procurify and Teampay supply lighter, agile procurement options with robust automation for mid-sized groups.
Q. What’s the finest buying software program for small companies?
For small companies, Teampay and Procurify are prime picks due to their ease of use, quick onboarding, and inexpensive automation options. Airbase additionally works properly for startups trying to combine buying with expense and fee administration.
Q. What’s the most effective app for dealing with purchases in a tech firm?
Airbase and Procurify are standard with tech corporations for his or her real-time spend monitoring, card and fee integrations, and versatile workflows. Teampay additionally appeals to fast-moving groups with automated approvals and remote-friendly buy controls.
Q. What’s the finest buying platforms for workplace provide administration?
Procurify and Teampay make workplace provide administration easy with recurring buy automation, finances oversight, and centralized order monitoring. Airbase enhances these by linking funds on to authorized purchases.
Q. What are probably the most advisable buying service apps?
SAP S/4HANA Cloud presents strong buy order workflows with AP/AR automation for finance groups. SAP Ariba helps large-scale PO administration, whereas Teampay brings fast, approval-driven PO creation for smaller groups.
Q. What’s the finest software program for buy order administration?
SAP Ariba is good for enterprise-level buying optimization with sourcing, invoicing, and spend analytics. Mid-sized corporations profit from Procurify or Airbase, which mix automation with real-time visibility to regulate prices.
Q. What’s the finest platform to optimize my enterprise buying?
To optimize enterprise buying, platforms like Precoro, Zumen, and Kissflow Procurement Cloud stand out with options like automated workflows, spend analytics, and vendor monitoring. They assist companies reduce prices, cut back delays, and acquire higher management over procurement.
Q. What’s the hottest buying software program for retail?
Procurify and Teampay are favored in retail for his or her finances management, multi-location buy visibility, and automation of approvals. Airbase additionally helps retailers hyperlink funds and bills on to authorized orders.
Handle your bills neatly
After evaluating the buying software program suppliers talked about above, I understood one factor clearly: procurement could make or break your progress potential. Earlier than plunging into software program shortlisting, it’s advisable to assessment your present procurement and spend administration workflows, finances, implicit sources, and monetary well being and bills.
As soon as you’re by means of with studying the monetary spine and procurement technique, you can be in a greater place to evaluate the working and ROI of those buying instruments and take an knowledgeable, data-driven determination. And should you ever really feel caught within the course of, this listing will at all times be right here that will help you!
Discover the ins and outs of strategic sourcing to supervise your spend classes from undertaking takeoff to closeout and enhance the effectivity of your procurement pipeline.